Legacy integration
Custom connectors and adapters for dated ERPs, bespoke management software and scattered sources. It hooks into your existing information system, without rebuilding it.
Solution · Document & administrative automation
Document and administrative automation with AI.
Automatically extract key information from documents in any format and structure it for your systems. Reconciliations, orders and purchases handled by AI — up to −75% on time and manual errors.
In short
What FlairBit's document automation is.
FlairBit's document automation solution automatically extracts key information from documents in any format and structures it for business systems. It handles flows such as LIPE reconciliation with the Italian Revenue Agency, reconciliation between purchase orders, delivery notes and invoices, and the conversion into orders of requests received via email or WhatsApp, reducing time and manual errors by up to 75%.
The problem
Heterogeneous formats, slow and error-prone manual analysis.
Documents in heterogeneous formats and with varying levels of detail make manual analysis slow and error-prone. Extracting crucial information and reconciling documents by hand takes days and hits competitiveness.
- Heterogeneous formats. Every document has a different structure, layout and level of detail.
- Slow manual work. Extracting data and reconciling orders, delivery notes and invoices takes days.
- Errors and competitiveness. Oversights and reconciliation issues slow down replies and quote turnaround.
Invoices · PDF & scans⚠ by hand
Orders ↔ notes ↔ invoices⚠ to reconcile
LIPE · Revenue Agency⚠ deadline
Quote · in preparation~20 days
The FlairBit solution
From raw documents to ready data, with Stratum AI agents.
Built on Stratum AI agents, the solution extracts, compares and reconciles documents autonomously, and turns requests into orders for your management system. Three capabilities working together.
01 · Document extraction
Key information from any format, already structured.
The agents automatically extract key information from documents in any format and return a structured output, ready for business systems — for example in Excel. Data from delivery notes and forms is loaded automatically too.
- Any format. PDFs, scans, email, spreadsheets, delivery notes and forms.
- Structured output. Normalized data ready for your management system or for Excel.
- Automatic loading. Data from delivery notes and forms captured with no manual entry.
PDF
Scan
Delivery note
Structured output · Excel
02 · Intelligent reconciliation
Automatic comparison and reconciliation, fewer errors.
The agents compare documents, identify changes and updated versions, and reconcile autonomously: LIPE with the Revenue Agency, and purchase orders with delivery notes and invoices. Differences are flagged, not hunted by hand.
- LIPE reconciliation. Periodic VAT settlements reconciled with the Italian Revenue Agency.
- Orders ↔ notes ↔ invoices. Automatic reconciliation between purchase orders, delivery notes and invoices.
- Document comparison. Automatically identifies changes and updated versions.
Purchase order · #PO-2271€ 18,400
Delivery note · #4815€ 18,400
Invoice · #F-9032€ 18,760 ⚠
AI · difference flagged+€360
03 · Purchases via email and WhatsApp
From chat request to order in the system.
Purchase requests received via email or WhatsApp are interpreted and automatically converted into orders for the custom management system. No retyping: the data arrives structured, straight into your systems.
- Email and WhatsApp. Requests come in on the channels customers already use.
- Conversion into orders. Automatic transformation into structured orders for the management system.
- Custom management system. Hooks into dated ERPs and legacy systems too, without rebuilding them.
WhatsApp · customer request“I need 200 pcs of code 7741, delivery by Friday.”
AI · interprets and structures
Order in the system · #ORD-5520✓
Benefits
Less time, fewer errors, more competitiveness.
Four measurable effects of document automation on administrative workflows.
Quote preparation
−75%
Automatic extraction and reconciliation drastically cut the time it takes to prepare a quote.
Manual errors
Reduced
Greater precision: fewer human errors and fewer reconciliation issues.
People
On value
People freed from repetitive tasks and focused on value-adding work.
Competitiveness
Faster
Faster replies and quotes to the market, with data ready for decisions.
Indicative figures based on FlairBit implementations on Stratum AI; results vary by process and document volume.
How it integrates
It plugs into the systems you already have. Legacy included.
The solution runs on Stratum AI and integrates with custom management software, dated ERPs and legacy systems too. Multi-model GenAI, available in private hosting, GDPR and AI Act compliant.
Multi-model GenAI
The right model for each task, commercial or open-weight, interchangeable without rewriting the application. No lock-in on a single vendor.
Private hosting
Documents and sensitive data never leave your perimeter: models run in your cloud or data center, on-premise too.
GDPR & AI Act
Governance, traceability and risk classification designed into the platform. Compliance by design, not bolted on afterwards.
From raw documents to ready data. Up to −75% on time, fewer errors.
Frequently asked questions
The questions we get most often.
Does it work with documents in different formats?
Yes. The solution extracts key information from documents in any format — PDFs, scans, email, spreadsheets, delivery notes and forms — even with heterogeneous layouts and levels of detail, returning a structured output ready for business systems (for example in Excel).
Does it integrate with my custom management system?
Yes. The solution runs on Stratum AI and hooks into custom management software, dated ERPs and legacy systems too, via custom connectors and adapters. Requests received via email or WhatsApp can be automatically converted into orders for your management system.
Does it handle LIPE reconciliation?
Yes. The solution automates the reconciliation of Periodic VAT settlements (LIPE) with the Italian Revenue Agency, plus reconciliation between purchase orders, delivery notes and invoices, flagging differences and updated versions.
How much time do you really save?
On document and administrative workflows, time reduction reaches up to 75%. In a real automotive case, the time to prepare a quote dropped from about 20 days to about 5. Results vary by process and document volume.
Let's see it on your documents